Family Educational Rights Privacy Act (FERPA)

This section houses all guidance documents, training materials, policy letters and other resources directly related to the Family Educational Rights and Privacy Act. The FERPA regulations can be found here.

Guidance

Model Terms of Service Guidance Webinar - April 2015

This webinar accompanies the published guidance from the U.S. Department of Education on the student privacy landscape, click-wrap agreements, and proper evaluation of provisions in terms of service agreements.

Guidance

Videos

Protecting Student Privacy While Using Online Educational Services

This Privacy Technical Assistance Center teacher training video is aimed at helping K-12 school officials to better protect student privacy while using online educational services and applications. The video, intended for use during teacher in-service days or professional development meetings, offers a short summary of the issue and provides some examples to help educators identify which online educational services and applications are privacy-friendly and protect student data from improper use and disclosure.

Guidance

The Family Educational Rights and Privacy Act Guidance on Sharing Information with Community-Based Organizations

February 2022, this document was edited to update hyperlinks and the name of the U.S. Department of Education office administering FERPA.

This document provides guidance to schools and local educational agencies (LEAs) regarding disclosure of personally identifiable information (PII) from education records to community based organizations.

Letters

Letter to Kansas Board of Regents about the applicability of FERPA to redisclosures of PII from students’ education records to contractors.

Guidance

Transparency Best Practices for Schools and Districts - September 2014

This webinar presents a number of best practices for schools and districts to use for communicating with parents about student data.

Guidance

Letters

Letter to Nevada Department of Education about the applicability of FERPA to providing parents with access to their children’s education records at the State level.

Guidance

Transparency Best Practices

Parents often ask questions like “What information are you collecting about my child?” “Why do you need that information, and what do you use it for?” or “How do you safeguard my child’s information?” These are legitimate questions that parents want schools and districts to answer. This document provides a number of recommendations for keeping parents and students better informed about schools’ and districts’ collection and use of student data.

Guidance

Uninterrupted Scholars Act Guidance

This guidance details the changes to FERPA made under the Uninterrupted Scholars Act. It explains how and under which circumstances PII from Education Records can be disclosed to caseworkers or other representatives state, local or tribal child welfare agencies.

Letters

Letter to University of North Carolina at Chapel Hill about a request for access to a certain document maintained at the University.

Best Practices

FERPA Exceptions Summary (Apr 2014) - 2-page Standard Size

The various exceptions to FERPA can be confusing and difficult to keep track of. The FERPA Exceptions Summary is intended to be a handy visual aid to help identify, at a glance, what FERPA exception applies to the data sharing work you are trying to do.

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