By Audience: K-12 School Officials

The resources on this page are intended for staff and educators of public K-12 schools and school districts.  Resources found here typically address FERPA and how it applies to the various day-to-day operations of public schools at the administrative level.  Guidance is also provided for specific situations that occur only in the K-12 setting.

Guidance and Best Practices

Improving the Effectiveness and Efficiency of FERPA Enforcement

The Department is committed to protecting student privacy. To provide more timely and effective assistance to parents and students and to address a recommendation made by the Department’s Office of the Inspector General to “implement a risk-based approach to processing and resolving FERPA complaints,”  the Department is modifying its investigatory practices to more efficiently address and resolve complaints and violations under FERPA.  

Guidance and Best Practices

Technical Assistance on Student Privacy for State and Local Educational Agencies When Administering College Admissions Examinations

The administration of college admissions examinations by SEAs and LEAs raises potential legal issues under FERPA, IDEA, PPRA, and State privacy laws, and generally raises concerns about privacy best practices. In particular, the pre-test surveys administered in connection with these exams raised privacy concerns that SEAs and LEAs must consider when contracting with the testing companies. This document discusses the legal issues, and advises SEAs and LEAs about how to remain in compliance when administering the tests. The document also conveys best practice recommendations to encourage transparency and parental involvement.

Recorded Webinars

Credit Interoperability and Blockchain Solutions - Webinar

In the first installment of our three part webinar series, we will discuss an important credit interoperability use case — reverse transfer, where postsecondary institutions facilitate data transactions between with other academic institutions to award credentials to students when they physically transfer. During this session, we will explore where in the implementation of this system occur implications for data privacy and security, how FERPA applies in these cases, and what questions were addressed by the institutions involved to ensure FERPA compliance.

Letters

Cover letter to the Department’s annual notices to SEAs and LEAs

The Department of Education (Department) is required to notify annually each State educational agency (SEA) and each local educational agency (LEA) of its obligations, as a recipient of Department funds, under the Family Educational Rights and Privacy Act (FERPA) and the Protection of Pupil Rights Amendment (PPRA).  This is the cover letter to the Department’s annual notices to SEAs and LEAs.

Letters

FERPA Notice to Superintendents

The Department of Education (Department) is required to notify annually each State educational agency (SEA) and each Local Educational Agency (LEA) of its obligations, as a recipient of Department funds, under the Family Educational Rights and Privacy Act (FERPA) and the Protection of Pupil Rights Amendment (PPRA).  This attached letter serves as the cover letter to the Department’s annual notices to SEAs and LEAs.

Guidance and Best Practices

FERPA and Virtual Learning during COVID-19

Webinar slides for "FERPA and Virtual Learning during the COVID-19" presentation.  This webinar is intended to provide information on privacy best practices and insight into helpful resources available to the education community during this critical time of national emergency. 

We will address commonly asked questions related to the challenges of complying with student privacy laws like FERPA during this time and present a series of scenarios which highlight privacy best practices and considerations when adopting distance learning approaches.