By Audience: K-12 School Officials

The resources on this page are intended for staff and educators of public K-12 schools and school districts.  Resources found here typically address FERPA and how it applies to the various day-to-day operations of public schools at the administrative level.  Guidance is also provided for specific situations that occur only in the K-12 setting.

Guidance and Best Practices

Cloud Computing FAQ

This document is designed to assist educational agencies and institutions that are considering using cloud computing solutions for education data. It contains responses to frequently asked questions about meeting necessary data privacy and data security requirements, including compliance with the Family Educational Rights and Privacy Act, to ensure proper protection of education records.

Guidance and Best Practices

Checklist: Mapping Data Flows

This guidance document is intended to help educational agencies and institutions create visual “maps” of how their data flows in the data systems.  Including maps in data governance plans can help organizations better understand what data are in their systems, where the data reside, what sources they come from, why those data are collected, what limitations or restrictions apply, how they are linked, and what policy questions those data are used to answer.

Guidance and Best Practices

Contractor Responsibilities Under FERPA: Single Page

This document is intended for state educational agencies (SEAs) and/or their contracted companies to use to inform the contractors’ staff about their responsibilities to protect students’ personally identifiable information acquired under FERPA’s audit or evaluation exception.

This version is a single-page .pdf intended for use as a standard FERPA-only acknowledgement.

 

Guidance and Best Practices

Contractor Responsibilities Under FERPA: Tri-fold

This document is intended for state educational agencies (SEAs) and/or their contracted companies to use to inform the contractors’ staff about their responsibilities to protect students’ personally identifiable information acquired under FERPA’s audit or evaluation exception.

This version is a tri-fold brochure for Microsoft Word that leaves space to amend applicable state or local privacy laws. 

Guidance and Best Practices

Checklist: Data Governance

This checklist is designed to assist stakeholder organizations with establishing and maintaining a successful data governance program by summarizing the key data privacy and security components of such a program and listing specific best practice action items.