By Audience: Parents and Students

The Family Education Rights and Privacy Act (FERPA) affords certain rights to Parents and Eligible Students in regards to Education Records that are maintained by schools and universities. This section is dedicated to providing resources and guidance that directly refer to these rights held by parents and eligible students.

Guidance

Best Practices for Data Destruction

The Data Destruction Document is a best practices guide on properly destroying sensitive student data after it is no longer needed. It details the life cycle of data and discusses various legal requirements relating to the destruction of data under FERPA, and examines a variety of methods for properly destroying data. The guide also discusses best practices for data destruction and provides some real-world examples of how to implement it within your organization.

Best Practices

Student Privacy Website Review: LEA Sample Requirements

Sample Requirements for the LEA Website Student Privacy Transparency Reviews.

Letters

Letter to Parent Regarding Classroom Activities-August 2018

Letter explaining that FERPA is not intended to interfere with what are considered to be normal classroom activities and that FERPA does not prohibit students to grade work assignments of another student or from calling out that grade in class.

Letters

Letter to Student Regarding Access to Transcripts-August 2018

Letter regarding the applicability of FERPA to the access of transcript data to a student.

Letters

Letter to School & College Legal Services of California

Letter to School & College Legal Services of California in regards to a question about whether FERPA permits a school district to disclose personally identifiable information (PII) from a student’s “health records, such as immunizations data,” to county or State health officials without parental consent.

Letters

Letter to Agora Cyber Charter School

This is an SPPO investigation findings letter to Agora Cyber Charter School relating to FERPA requirements when contracting for online educational services and restrictions on the forced waiver of parental rights to access educational services.

Guidance

Letters

Letter to Wachter Regarding Surveillance Video of Multiple Students

Letter in response to an inquiry on FERPA regarding a request from a parent for a copy of a suveillance video of a hazing incident involving multiple students, and for copies of witness statements regarding the incident.

Guidance

Model Form for Disclosure to Parents of Dependent Students and Consent Form for Disclosure to Parents

This document is a template for postsecondary institutions to use for eligible students to consent to the disclosure of PII from educational records to their parents.

Guidance

Model Form for Disclosure to Parents of Dependent Students

This document is a template for postsecondary institutions to use for eligible students to consent to the disclosure of PII from educational records to their parents.

Guidance

FERPA General Guidance for Parents (En Español)

This compliation of letters and guidance documents provides parents with general information about the Family Educational Rights and Privacy Act (FERPA). This document is a compilation and update of various letters and guidance documents previously issued that respond to a variety of questions about FERPA. This version is the Spanish translation.

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