Resources

This section houses all guidance documents, training materials, policy letters and other resources dedicated to protecting student privacy.  To narrow the list of documents below, use the drop down menus to select the type of resource, the topic and/or the audience and click the ‘apply’ button.  An updated list of resources will then be displayed below.

Guidance and Best Practices

Cloud Computing FAQ

This document is designed to assist educational agencies and institutions that are considering using cloud computing solutions for education data. It contains responses to frequently asked questions about meeting necessary data privacy and data security requirements, including compliance with the Family Educational Rights and Privacy Act, to ensure proper protection of education records.

Guidance and Best Practices

Data Security Checklist

This checklist is designed to assist stakeholder organizations with developing and maintaining a successful data security program by listing essential components that should be considered when building such a program, with focus on solutions and procedures relevant for supporting data security operations of educational agencies.

Guidance and Best Practices

Contractor Responsibilities Under FERPA: Single Page

This document is intended for state educational agencies (SEAs) and/or their contracted companies to use to inform the contractors’ staff about their responsibilities to protect students’ personally identifiable information acquired under FERPA’s audit or evaluation exception.

This version is a single-page .pdf intended for use as a standard FERPA-only acknowledgement.

 

Guidance and Best Practices

Contractor Responsibilities Under FERPA: Tri-fold

This document is intended for state educational agencies (SEAs) and/or their contracted companies to use to inform the contractors’ staff about their responsibilities to protect students’ personally identifiable information acquired under FERPA’s audit or evaluation exception.

This version is a tri-fold brochure for Microsoft Word that leaves space to amend applicable state or local privacy laws. 

Letters

Letter to Senator Ron Wyden providing clarification on the applicability of the Family Educational Rights and Privacy Act (FERPA) to college and university students’ medical records.

Letter to Senator Ron Wyden providing clarification on the applicability of the Family Educational Rights and Privacy Act (FERPA) (20 U.S.C. § 1232g; 34 CFR Part 99) to college and university students’ medical records, including therapy and treatment records, held by educational institutions.

Letters

Letter to Representative Suzanne Bonamici providing clarification on the applicability of the Family Educational Rights and Privacy Act (FERPA)to college and university students’ medical records

Letter to Representative Suzanne Bonamici providing clarification on the applicability of the Family Educational Rights and Privacy Act (FERPA) (20 U.S.C. § 1232g; 34 CFR Part 99) to college and university students’ medical records, including therapy and treatment records, held by educational institutions.