Resources

This section houses all guidance documents, training materials, policy letters and other resources dedicated to protecting student privacy.  To narrow the list of documents below, use the drop down menus to select the type of resource, the topic and/or the audience and click the ‘apply’ button.  An updated list of resources will then be displayed below.

Letters

SPPO Findings Letters 2009 (December)

As part of its enforcement activities under FERPA, the Student Privacy Policy Office issues a variety of letters to include letters that explain why an investigation will not be initiated as well as that detail our findings after conducting an investigation. While we have identified those letters of more significance and posted them under “Letters of Importance,” we also want to make available the full collection of findings letters we issued in this archive. The attached archive, in ZIP file format, contains redacted letters from the 2009 calendar year.

Guidance and Best Practices

Joint Guidance on the Application of FERPA and HIPAA to Student Health Records

This joint guidance from the U.S. Department of Education and the U.S. Department of Health and Human Services is intended to explain the relationship between the Family Educational Rights and Privacy Act (FERPA) and the Health Insurance Portability and Accountability Act of 1996 (HIPAA) Privacy Rule, and to explain how these two laws apply to records maintained on students. HIPPA

Letters

Letter to School District re: SES Providers Contacting Parents

Letter to a school district providing assurance that Approved Supplemental Educational Providers are not prohibited by FERPA from contacting parents and guardians of students served in SES programs in previous years. It notes that FERPA does not permit a provider to disclose students' Personally Identifiable Information third parties, without the written consent of the student's parent.