Audience Landing Page

This section houses all guidance documents, training materials, policy letters and other resources dedicated to protecting student privacy.  To narrow the list of documents below, use the drop down menus to select the type of resource, the topic and/or the audience and click the ‘apply’ button.  An updated list of resources will then be displayed below.

Guidance and Best Practices

Responsibilities of Third-Party Service Providers under FERPA

This document was developed by PTAC to assist online educational services providers, vendors, and contractors in understanding the Family Educational Rights and Privacy Act (FERPA). Similar guidance, Protecting Student Privacy While Using Online Educational Services, is intended for school audiences; this guidance presents the same material, but in a format geared toward third-party service providers.

Guidance and Best Practices

Issue Brief: Data Governance and Stewardship

This brief provides guidance on how to successfully manage complex data systems by establishing a comprehensive data governance approach. Data governance principles discussed in this paper apply to a large number of audiences and can be used to improve data management of systems spanning pre-school through postsecondary education and into the workforce.

Letters

Letter to Virginia Attorney General Mark Herring Regarding Public Release of Executive Summary provided to University of Virginia Board of Visitors

Letter to the Commonwealth of Virginia’s Attorney General Mark Herring providing guidance and technical assistance regarding the applicability of FERPA to the potential public release of an executive summary of a report provided to the University of Virginia’s Board of Visitors.

Guidance and Best Practices

Contractor Responsibilities Under FERPA: Single Page

This document is intended for state educational agencies (SEAs) and/or their contracted companies to use to inform the contractors’ staff about their responsibilities to protect students’ personally identifiable information acquired under FERPA’s audit or evaluation exception.

This version is a single-page .pdf intended for use as a standard FERPA-only acknowledgement.

 

Guidance and Best Practices

Contractor Responsibilities Under FERPA: Tri-fold

This document is intended for state educational agencies (SEAs) and/or their contracted companies to use to inform the contractors’ staff about their responsibilities to protect students’ personally identifiable information acquired under FERPA’s audit or evaluation exception.

This version is a tri-fold brochure for Microsoft Word that leaves space to amend applicable state or local privacy laws. 

Guidance and Best Practices

Checklist: Mapping Data Flows

This guidance document is intended to help educational agencies and institutions create visual “maps” of how their data flows in the data systems.  Including maps in data governance plans can help organizations better understand what data are in their systems, where the data reside, what sources they come from, why those data are collected, what limitations or restrictions apply, how they are linked, and what policy questions those data are used to answer.

Guidance and Best Practices

Identity Authentication Best Practices

This brief offers best practice recommendations for developing and implementing effective authentication processes to help ensure that only appropriate individuals and entities have access to education records. General suggestions provided in the brief are applicable to all modes of data access, be it in person, over the phone, by mail, or electronically.