By Audience: Postsecondary School Officials

The resources on this page are intended for staff and educators of Postsecondary Institutions.  Resources found here typically address FERPA’s requirements and how they apply to the various day-to-day operations of postsecondary institutions that may be different than the K-12 setting.  Guidance is also provided for the particular challenges encountered at the postsecondary level as it relates to the handling and protection of students’ Personally Identifiable Information.

Guidance Videos

The A-B-C's of Student Directory Information

FERPA allows schools and districts to designate certain basic student information as directory information, and share that information without consent if certain additional requirements are met. This video describes why a school would want to use designated student directory information and the types of information that fall into this category. It also explains the process that schools and districts must adhere to when designating directory information.

Guidance and Best Practices

Guidance for Reasonable Methods and Written Agreements

This document provides guidance for schools, school districts, postsecondary institutions, and State educational authorities (such as State educational agencies) that may disclose personally identifiable information from education records. The document provides these entities with information about requirements and best practices for data disclosures under the studies exception and the audit or evaluation exception, as specified in the Family Educational Rights and Privacy Act.

Guidance and Best Practices

Issue Brief: Data Governance and Stewardship

This brief provides guidance on how to successfully manage complex data systems by establishing a comprehensive data governance approach. Data governance principles discussed in this paper apply to a large number of audiences and can be used to improve data management of systems spanning pre-school through postsecondary education and into the workforce.

Letters

Letter to Virginia Attorney General Mark Herring Regarding Public Release of Executive Summary provided to University of Virginia Board of Visitors

Letter to the Commonwealth of Virginia’s Attorney General Mark Herring providing guidance and technical assistance regarding the applicability of FERPA to the potential public release of an executive summary of a report provided to the University of Virginia’s Board of Visitors.

Guidance and Best Practices

Identity Authentication Best Practices

This brief offers best practice recommendations for developing and implementing effective authentication processes to help ensure that only appropriate individuals and entities have access to education records. General suggestions provided in the brief are applicable to all modes of data access, be it in person, over the phone, by mail, or electronically.