By Audience: K-12 School Officials

The resources on this page are intended for staff and educators of public K-12 schools and school districts. Resources found here typically address FERPA and how it applies to the various day-to-day operations of public schools at the administrative level. Guidance is also provided for specific situations that occur only in the K-12 setting.

Guidance

Checklist: Data Governance

This checklist is designed to assist stakeholder organizations with establishing and maintaining a successful data governance program by summarizing the key data privacy and security components of such a program and listing specific best practice action items.

Guidance

Issue Brief: Data Security Top Threats to Data Protection

This brief outlines critical threats to educational data and information systems. Threats are divided into two categories: technical and non-technical. A brief description of each threat is followed by a suggestion of appropriate risk mitigation measures.

Guidance

Data Security and Management Training: Best Practice Considerations

This brief provides best practices for data security and data management trainings for educational leaders. The brief discusses key training concepts to follow, content, delivery methods, and possible audiences for these trainings.

Guidance

Case Study #1: High School Feedback Report

This case study illustrates a scenario where a State educational agency creates high school feedback reports using the audit or evaluation exception under the Family Educational Rights and Privacy Act.

Guidance

Case Study #2: Head Start Program

This case study illustrates a scenario where a State educational agency enters into an agreement to share education data with a Head Start Program.

Guidance

Case Study # 3: Enforcement

This case study illustrates a scenario where the Student Privacy Policy Office (SPPO) investigates an alleged violation of the Family Educational Rights and Privacy Act, resulting in SPPO imposing a 5-year ban on sharing education data with the offending party.

Best Practices

Case Study # 4: PTAC Technical Assistance

This case study illustrates a scenario where a local educational agency (LEA) requests technical assistance from the Privacy Technical Assistance Center so that the LEA can come into compliance with the Family Educational Rights and Privacy Act; the illustration also clarifies the definition of an “education program.”

Guidance

Best Practice Recommendations for SEA Websites

This document provides best practice recommendations for State educational agencies (SEAs) on presenting information about education data governance and sharing on a SEA website.

Guidance

Model Terms of Service Guidance Webinar - April 2015

This webinar accompanies the published guidance from the U.S. Department of Education on the student privacy landscape, click-wrap agreements, and proper evaluation of provisions in terms of service agreements.

Guidance

Videos

Protecting Student Privacy While Using Online Educational Services

This Privacy Technical Assistance Center teacher training video is aimed at helping K-12 school officials to better protect student privacy while using online educational services and applications. The video, intended for use during teacher in-service days or professional development meetings, offers a short summary of the issue and provides some examples to help educators identify which online educational services and applications are privacy-friendly and protect student data from improper use and disclosure.

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